Scanning and Digitisation of all non-effective record of service (RoS) of Veteran Officers of Indian Army (Phase-II) Delhi
Project Overview
The project involved the scanning and digitisation of all non-effective Records of Service (RoS) of Indian Army veteran officers, covering approximately 1 crore pages. Physical service records were scanned, digitised, and securely uploaded into a Document Management System (DMS) to ensure easy review, time efficiency, and long-term digital preservation.
A comprehensive indexing and metadata framework with 33 defined fields was implemented to enable accurate classification, quick search, and efficient retrieval of records. The digitised documents were integrated not only into the central DMS but also uploaded to defence applications such as RUDRA and ARPAN, supporting Indian Army applicant workflows and departmental requirements.
The project significantly reduced manual handling of physical files, improved operational efficiency, ensured secure access to service records, and enabled faster processing for veterans and applicants, while maintaining strict data security and compliance standards required for defence records.
Key Features
- High-quality document scanning with OCR for searchable content
- Bulk digitization of legacy and current records
- Indexing & metadata tagging for easy retrieval
- Centralized Document Management System (DMS)
- Role-based access control and user permissions
- Advanced search (by file name, keyword, department, date, etc.)
- Secure storage with audit trail and version control
- Fast retrieval of documents, reducing manual effort
- Backup & disaster recovery support
- User training and handholding
- Post-implementation support & AMC
Improve Efficiency
Real-time governance and data driven decision making.
Citizen-Centric
Enhanced transparency and accountability.
Performance Tracking
Custom KPIs and departmental monitoring.
Certified Solution
CERT-IN compliant and safe-to-host certified.
The project enabled complete digitization of physical records with secure centralized storage. Document retrieval time was significantly reduced, improving departmental efficiency. Role-based access and audit trails enhanced data security and transparency. Dependency on manual file handling was minimized, reducing the risk of loss or damage.
